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Stirling Bike Club Data Protection and under 18's Policy
Stirling Bike Club endeavours to summarise the purposes for which your personal data will be processed (by the Club), when collecting your personal data from you for membership and purchases below. This notice is simply to provide further details about the way in which SBC may process so-called sensitive personal data relating to you.
We will not pass your data onto commercial organisations for financial gain. We may share your data with other organisations, but only where that data has been made anonymous and is to be used for statistical purposes.
We are committed to:
- ensuring that we comply with the eight data protection principles, as listed below
- meeting our legal obligations as laid down by the Data Protection Act 1998
- ensuring that data is collected and used fairly and lawfully
- processing personal data only in order to meet our operational needs or fulfill legal requirements
- taking steps to ensure that personal data is up to date and accurate
- establishing appropriate retention periods for personal data
- ensuring that data subjects' rights can be appropriately exercised
- providing adequate security measures to protect personal data
- ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues
- ensuring that all club officers are made aware of good practice in data protection
- providing adequate training for all staff responsible for personal data
- ensuring that everyone handling personal data knows where to find further guidance
- ensuring that queries about data protection, internal and external to the organisation, are dealt with effectively and promptly
- regularly reviewing data protection procedures and guidelines within the club
Data protection principles
- Personal data shall be processed fairly and lawfully
- Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with those purposes
- Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
- Personal data shall be accurate and, where necessary, kept up to date
- Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
- Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998
- Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data
- Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data
Codes of Conduct
To make sure everybody has a safe and fun time we have adopted these codes of conduct
Wallace Warriors code of conduct for children & young people
Wallace Warriors code of conduct for parents & carers
Child Protection Guidance
Scottish Cycling require that all club members and parents have advisory information outlining good practice and advice what to do if they have concerns about the behaviour of an adult toward a young person.
Good Practice Guidance Documents
Here is the British Cycling Safeguarding Children Guidance
Here is the SBC Under 18's participating in "all age" activities Policy
British Cycling Young Persons Guide to Child Protection
British Cycling Child Protection guide for Parents
What to do if you have concerns about the behaviour of an adult toward a young person
You can:
- Speak to a SBC Wallace Warriors Club Coach
- Contact one of the SBC Welfare Officers:
This email address is being protected from spambots. You need JavaScript enabled to view it. orThis email address is being protected from spambots. You need JavaScript enabled to view it. - Call Parent Line Scotland 08000 28 22 33
Call Childline 0800 1111
In an Emergency:
- Where there is concern that parents are responsible for the abuse or that parents may not respond to the situation appropriately then advice must be sought from the local Social Work department or Police
- Stirling Council Social Work department: 0845 277 7000 answered 24/7
- Police 01786 456000
- If a child is in immediate risk of harm call 999
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Equality Policy Statement
Stirling Bike Club is fully committed to the principles and active promotion of equality of opportunity. This means that the club is seeking to not simply comply with legislation, but to proactively encourage and support individuals from under-represented groups to cycle with Stirling Bike Club. We are committed to providing a safe and inclusive environment where everyone feels valued and respected.
Stirling Bike Club is responsible for ensuring that no member receives less favourable treatment on the grounds of protected characteristics. We support one another, regardless of age, sex, gender, sexual orientation, marriage or civil partnership, race, religion, pregnancy or maternity, and disability.
What does this mean, in practice?
- Age - we welcome members from 16 onwards (and under 16s in the company of a responsible adult), as per our under 18s policy. We have riders of a wide variety of ages and all are welcome on our rides.
- Sex and gender - we welcome all sexes and genders on our rides. This includes cis and trans men and women as well as non-binary individuals.
- Sexual orientation - we welcome all individuals, be they straight, gay, bisexual, or any other sexuality.
- Disability - we recognise that not all disabilities are visible. Likewise, having a disability will not necessarily prevent a person from joining our rides. We also recognise that people may need some additional consideration or reasonable adjustments to make club rides accessible to them. As well as those with disabilities, this may include neurodiverse individuals and those recovering from injury, for example.
- Race - we aim to increase diversity within the cycling community and riders from all ethnic backgrounds are encouraged to join us.
Club members should:
- Whether out on a club run, at an event, or racing: respect our club mates, other riders, coaches, commissaires and other volunteers.
- Respect each other and be mindful of how we speak to others.
- Respect one another’s identities and pronouns (a useful link to explain this is here).
- Report any issues or discrimination to the Welfare Officer, or any other committee member with whom you feel comfortable (and who may then raise it with the Welfare Officer).
- Foster a culture of kindness and accountability where we take responsibility for our actions and welcome everyone.
If you are thinking about joining Stirling Bike Club, and you have any questions about anything raised in this policy, please feel free to contact our welfare officer (
See also our Anti Bullying Policy and Codes of Conduct.
Updated May, 2025
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Scottish Cycling have partnered with The Well HQ to provide a host of information for female cyclists - aiming to help support everyone with a better understanding of the varying needs and requirements that female riders have.
The following content has been provided as an on-going resource from Scottish Cycling/The Well HQ for everyone to read and benefit from/get a better understanding.
Bra Fitting -
Click (or tap) the image to view a larger version -
More information on how to measure for a sports bra can be found here.
The Menstrual Cycle -
Click (or tap) the image to view a larger version
A useful guide on the menstrual cycle can be found here. If you would like to read a guide on tracking your menstrual cycle, you can find this here - wording is aimed at younger females getting coached and racing.
Relative Energy Deficiency in Sport (RED-S) -
Click (or tap) the image to view a larger version
Along with the image above, there is an infographic with useful information available here.
Saddle tips -
Not everyone has found the perfect saddle...and not everyone knows how to find the perfect saddle, but this guide can help explain some of the contributing factors and considerations that riders should consider when looking for their perfect saddle.
UCI World Championships have been and gone!
The UCI have announced the World Championships are coming to Scotland this year - and Stirling is playing a key part of this with the Time Trial being held here.
An absolutely fantastic week in Stirling where we made the world very welcome.
Video from 2023 UCI Cycling World Championships
More information about the actual Champs can be found at the official website - https://www.cyclingworldchamps.com/.
Congratulations to Charlie Aldridge - U23 MTB World Champion!
Stirling has been a fantastic venue for the Time Trial - such a buzz and noise throughout the whole course.
Club Rides and Events
The weekly Ride calendar is filling up on Spond - a wide range of rides on Road, Gravel and MTB are available.
- Weekly Chaingang is running - a 'new' route (trialled last year with great success) - now that the clocks have gone forward;
- Mid-week and weekend Gravel rides are on offer and getting a great attendance;
- Road rides have social rides of varying speeds at various times throughout the week and weekend;
- Away days for the Road groups are in the diary (Spond) for the summer months;
- The monthly Club Confined time trials start in April and run through until August;
- MTB have fortnightly social rides with some planned rides being added in the diary to help lead rides in the hills.
Loads of options no matter what kind of riding you prefer, so come and join us and add your name to the rides you fancy!
Ride and Events Calendar (Updated frequently as rides are planned)
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Stirling Bike Club is very much a female-friendly club.
We have many women and girl members of all ages and from all cycling disciplines. Everyone is welcome; whether it is your first group ride as a beginner, you are a seasoned bike racer, or anywhere in between!
Our female members enjoy road, track, mountain biking, gravel, cyclocross - even the odd bit of BMX. If you are a woman rider aged 18 or over and wish to take part in a club ride, there is no need to contact us in advance - feel free to turn up.
Riders under 18 should refer to our Under 18's policy; while still very welcome, they will need to bring along an adult chaperone.
If you have any questions and would rather speak to our Women and Girls officer beforehand, you are very welcome to contact
As well as general club rides, we also have an active women's section with women's social road rides happening approximately once a month, and occasional women-specific skills coaching.