Stirling Bike Club Data Protection and under 18's Policy

Stirling Bike Club endeavours to summarise the purposes for which your personal data will be processed (by the Club), when collecting your personal data from you for membership and purchases below. This notice is simply to provide further details about the way in which SBC may process so-called sensitive personal data relating to you.

We will not pass your data onto commercial organisations for financial gain. We may share your data with other organisations, but only where that data has been made anonymous and is to be used for statistical purposes.

We are committed to:

  1. ensuring that we comply with the eight data protection principles, as listed below
  2. meeting our legal obligations as laid down by the Data Protection Act 1998
  3. ensuring that data is collected and used fairly and lawfully
  4. processing personal data only in order to meet our operational needs or fulfill legal requirements
  5. taking steps to ensure that personal data is up to date and accurate
  6. establishing appropriate retention periods for personal data
  7. ensuring that data subjects' rights can be appropriately exercised
  8. providing adequate security measures to protect personal data
  9. ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues
  10. ensuring that all club officers are made aware of good practice in data protection
  11. providing adequate training for all staff responsible for personal data
  12. ensuring that everyone handling personal data knows where to find further guidance
  13. ensuring that queries about data protection, internal and external to the organisation, are dealt with effectively and promptly
  14. regularly reviewing data protection procedures and guidelines within the club

Data protection principles

  • Personal data shall be processed fairly and lawfully
  • Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with those purposes
  • Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
  • Personal data shall be accurate and, where necessary, kept up to date
  • Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
  • Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998
  • Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data
  • Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data

Codes of Conduct

To make sure everybody has a safe and fun time we have adopted these codes of conduct

Wallace Warriors code of conduct for children & young people
Wallace Warriors code of conduct for parents & carers

Child Protection Guidance

Scottish Cycling require that all club members and parents have advisory information outlining good practice and advice what to do if they have concerns about the behaviour of an adult toward a young person.

Good Practice Guidance Documents

Here is the British Cycling Safeguarding Children Guidance
Here is the SBC Under 18's participating  in "all age" activities Policy
British Cycling Young Persons Guide to Child Protection
British Cycling Child Protection guide for Parents

What to do if you have concerns about the behaviour of an adult toward a young person

You can:

  • Speak to a SBC Wallace Warriors Club Coach
  • Contact the SBC Welfare Officer: Andrew Abbess, andrew.abbess at
  • Call Parent Line Scotland 08000 28 22 33
    Call Childline 0800 1111

In an Emergency:

  • Call the out of hours British Cycling Compliance Officer Simon Thornton: 0161 274 2002
  • Where there is concern that parents are responsible for the abuse or that parents may not respond to the situation appropriately then advice must be sought from the local Social Work department or Police
  • Stirling Council Social Work department: 0845 277 7000 answered 24/7
  • Police 01786 456000
  • If a child is in immediate risk of harm call 999